Scanning of documents 

1. a) Preparing of records for scanning i.e. un-tagging of files, cleaning, straightening etc.
2. b) The files/registers/reports will be scanned and stored in binary format in the MS Access database,
3. c) These digitized files will be made available in a single PDF file for each File/register/report separately.
4. d) Scanning will be in color and clearly readable format
5. e) Scanning: The paper size can be in different sizes. The minimum scanning Resolution will be 300-DPI.
6. f) We will also do the following:-

Unbinding/ binding of the documents with the permission of the concerned  Department, if required.

• Physical numbering each page of the document as per predefined scheme, if  required.
• Scanning & indexing each page & document
• Preparation of CD/DVDs comprising of scanned documents
• Binding of the original document/file.
• Physical numbering of the document
• Storage of numbered document at the concerned office

1. g) Indexing: The index will basically provide the name and number of the document. For the Department’s files, the Indexing parameters will be as under:

• File type, Number, year
• Subject name
• Section name
• Category, if any etc.
• Quality Assurance: Every image will clearly be readable. The best image quality shall be achieved by state of the art Scanners, Processors & quality equipment with automatic control features.

1. i) The accuracy of final documents will be 100%.